grant guidelines

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To help determine if a grant request is the type normally considered by the foundation, prior to submitting a formal Request for Grant, the foundation requests applicants to send a preliminary letter of one to two pages in length which describes:

• General background and purpose of the organization and the geographical area it serves
• Description of the project to be funded
• Goals and expected results of the project
• The amount requested
• Email address to which we can send a response

Normally, a response to a letter of intent will be received within approximately 4 to 6 weeks.
Please submit your letter of intent via email whenever possible.

A letter on the organization’s letterhead stationary containing the information listed below is fine.
No special form is required. 

1. Name and contact information for applicant.
2. Tax status of applicant and whether the entity is an IRS exempt organization. Include a copy of your IRS exemption letter and your Federal Tax ID number.
3. Dollar amount of grant applied for.
4. Proposed use of grant proceeds (i.e., description of program or project). Include goals and expected results, planned timeframe and evidence of need and value of the project.
5. How program or project to be funded relates to the Foundation’s mission statement as stated above.
6. Background information on applicant (ex. If applicant is an organization, provide information on history of formation, purposes, and programs).
7. Prior history or experience of applicant in conducting activities to be funded by the grant.
8. References for applicant and program.
9. Current financial statement with at least one year of financial data, preferably audited.

The Foundation Board meets quarterly to make decisions on grant applications. The meetings normally take place in August/September, November/December, February/March and May/June. Grant applications must be postmarked on or before the dates listed below in order to be considered at the corresponding meetings. Grant applications post-marked after the deadline will be considered at the following Board meeting except in special circumstances.

DEADLINE: July 1
BOARD MEETING: August/September
GRANTS ISSUED BY: October 31

DEADLINE: October 1
BOARD MEETING: November/December
GRANTS ISSUED BY: January 30

DEADLINE: January 1
BOARD MEETING: February/March
GRANTS ISSUED BY: April 30

DEADLINE: April 1
BOARD MEETING: May/June
GRANTS ISSUED BY: July 31

The Foundation generally limits an organization to one grant every 18 months.